Book a Stall at the Festival
Please read our terms and conditions and complete and submit the form (below). Once received we will be in touch to confirm your booking.
Terms and Conditions
1. Selection of stalls: The organisers reserve the right to decline an application, if they consider the stall is inappropriate or does not meet the required standard. The number of stalls selling products or offering services in a particular category is also at the discretion of the organisers. The sale of second-hand goods should be agreed in advance.
2. Charities are welcome and can raise funds or campaign, but only in the immediate vicinity of their stall.
3. Leaflets and publicity material can only be distributed in conjunction with stall hire. Distribution must be in the immediate vicinity of the stall and leaflets should only be given upon a visitor’s request. Please avoid creating litter.
4. Length of booking: Bookings can be for one or for two days. Stalls must stay until 5:30pm but may stay longer.
5. Types of stall and facilities offered
(a) Pitches on the grass: Stallholders will need to provide their own gazebo, furniture and power.
(b) Tables in the 9m square craft tent or in the tea tent: Chairs are not provided but stallholders arriving on foot(i.e. not needing a vehicle entry permit) can hire chairs for £2 per day, booked in advance only. Electricity is not available in the tents.
6. Access: All vehicles need a permit to enter the park. Arrival is from 9.30 or 10.00 a.m., with parking in the designated parking area by 11.30. These arrangements are subject to change and will be confirmed shortly before the event.
7. Safety and security
(a) Generators are only allowed if they are essential to the running of the stall. They must be cordoned off, and stalls using them must have a fire extinguisher with valid test label. Noisy or smoky generators will not be allowed.
(b) You are advised not to leave anything at the festival ground overnight, as neither the site nor the park is enclosed.
8. Food or drink for consuming at the Festival can only be sold by stallholders booking as caterers and completing a different application form.
9. Food to be taken away can be sold from a standard stall. Small items should be sold in packs of four or more, using eco-friendly (preferably compostable) packaging wherever possible. Businesses or stalls selling food on a regular and organized basis must be registered with their local authority. In general charities do not need to be registered but should follow the advice on the Food Standards Agency website (www.food.gov.uk/safety-hygiene/providing-food-at-community-and-charity-events).
10. Insurance: Stallholders must arrange their own public liability insurance with an indemnity limit of £5m. Please send evidence of this insurance with your booking form. (Contact us if you would like advice about obtaining this cover). If your insurance expires before the event, please let us know and send a valid certificate as soon as you can.
11. Cancellation: We regret that, as a general rule. booking fees cannot be refunded either if stallholders are unable to attend, or if the festival is cancelled for any reason including bad weather or inaccessibility of the site. Stallholders are therefore recommended to arrange their own cancellation insurance.
12. Full payment is required in advance of the event. This will guarantee the booking.
13. Product safety: : Products for sale must meet current legal safety requirements. For advice contact the Trading Standards Department at the London Borough of Barnet or in your own area. New toys must bear the CE mark. Second hand toys must also comply with safety requirements. Cosmetics safety includes face-painting materials, aromatherapy and massage oils etc. which should bear an appropriate trademark. Stalls offering therapy/cosmetic services, or face painting, should send us evidence of special skills training or experience. These must be displayed at stalls that offer services involving massaging or touching customers’ skin or hair. For young people under eighteen a consent form is desirable, to be signed by a parent or carer. Henna artists should only use traditional brown henna and should provide a list of ingredients. You must not sell second-hand electrical or toiletry goods or counterfeit CDs and DVDs. Stallholders who do not comply with these standards will be asked to leave, and no refund of fees will be made.
14. All stalls should display organisation name, charity/business number and contact details.
15. Liability: The trustees of the East Barnet Festival will not take responsibility for any products or equipment which may cause harm to the public, nor for money or personal possessions that are lost, stolen or damaged. Any items left in the park overnight are left entirely at the owner's risk.